The Backstage casting platform offers casting professionals the ability to request, view, and organize self-taped auditions from talent who have submitted to your project through the Application Manager.
Requesting A Self-Tape Audition
To request a self-taped audition from talent on a per-applicant basis, you would go into the Application Manager for your project and click on the Audition Request button on the applicant's application.
You can also send requests to some or all applicants in bulk by ticking the check box in the top right of their application, and then selecting Request an Audition from the Actions dropdown menu.
Once either has been done, you will he given the choice to Request a self-tape audition now or Move to the 'Auditions: Unscheduled' folder to request an audition later.
Clicking on Request a self-tape audition will allow you to send a message to the talent where you can specifically request they submit either a Video or Audio audition and attach notes or script sides for them. Make sure to select the role you're requesting the audition for or the invitation won't send!
Congratulations, you've successfully sent out a self-taped audition request!
Organizing Audition Requests
The Auditions Folder
Once you've requested a self-tape audition from talent they will automatically appear in the Auditions folder of your project's Application Manager where you can track the progress and organize your self-tape audition requests through the additional sub-folders.
The sub-folders are:
All Auditions: All applicants that you've requested an audition from are placed in this folder.
Unscheduled: Applicants that you've moved to your Auditions folder, but haven't sent an audition request to yet.
Self-Tape: Applicants you've sent a self-tape audition request to.
In-Person: Applicants that have you have sent an in-person audition request to.
Virtual: Applicants that have you have sent a virtual audition request to.
Yes: Applicants that you've auditioned and liked by clicking the thumbs up icon on their application.
No: Auditioned applicants that you're removing from consideration for the time being by clicking the thumbs down icon on their application. This will move them to the Audition No sub-folder in the Archived folder.
The Self-Tape Sub-Folder
After clicking on the Self-Tape sub-folder you will be able to view requests that were sent and not yet returned (click on Sent) and self-tape submissions that were sent in (click on Received).
You can also further filter down and sort the results in your Auditions folder by using any of the other Application Manager options (such as filtering by role, gender, location, etc.).
Declined Audition Requests
If an applicant has declined your request for a self-tape audition, they will be moved to the Audition Request Declined sub-folder in your project's Archived folder.
Once you've received a self-tape audition, simply click on the applicant in the Received sub-folder to expand their application and view their audition video or audio. It will be under the Roles & Auditions tab of the application.
Requesting Self-Tape Auditions For Multiple Roles
There may be a performer who either applied to multiple roles in your production, declined your request to audition for a specific role, or after watching their tape you feel they'd be better suited for a different role. In such cases, you can request another self-tape for that other role.
If they've already applied to the other role, you can filter your applicants by that role, find their application, and click on the "Request an Audition" button as shown earlier in this guide.
If they have not applied to the other role you'd like to request an audition for, you'll need to first add them to that role.
Adding an Applicant to Multiple Roles
To add an applicant to a role other than the one they initially applied to, find their application, click on it to expand, navigate to the Roles & Auditions tab, and click the blue Add to a role button.
Select the role(s) you'd like to add them to, and click the blue Add To Roles button.
The talent will now be searchable under the role(s) you've added them to, and you can request the new audition by finding their application again under the new role and clicking the Request an Audition button as mentioned at the beginning of this guide.
Outside of being sent the initial request(s) to audition, the applicants will not be automatically notified about your subsequent decisions. For instance, any decisions you make on an application such as a Yes, No, Hire & Pay, Remove from Role, will not trigger any alerts to the applicants; your decisions are private.
To optionally follow up with the applicants about next steps, use the Contact and Messaging options to correspond with them directly.